Blocking hotel rooms for your wedding is a common practice to ensure that your guests have a convenient and comfortable place to stay. Read below on how to easily accomplish this without losing it.
What do you need? Before you start looking for hotels, estimate the number of guests who will be attending and may require accommodations. Having an approximate headcount will help you negotiate with hotels and ensure you reserve enough rooms.
Select the Hotel. Look for hotels in close proximity to your wedding venue, either the ceremony or reception venue, if in different locations. Consider factors like the hotel’s reputation, amenities, room rates, and proximity to local attractions. Be sure to check out their reviews online, this will help avoid family drama, such as Uncle Eddie causing a sense because there’s not enough towels in his room.
Begin your call list. Reach out to the hotels you’ve shortlisted and inquire about room availability and rates for your wedding dates. Let them know that you are interested in setting up a room block for your wedding guests. Remember to negotiate! Some hotels may offer special group rates or additional perks for reserving a block of rooms. Review all necessary documents carefully and ensure it includes all the agreed-upon terms before signing.
Save! Sign! and Share! Once the room block is set up and the contract is signed, obtain the hotel’s reservation information (booking link, group code, or phone number) and share it with your wedding guests. Don’t forget to include hotel information on your website or in the invitation packet.
Work with the hotel to set a deadline to make sure your guests have the opportunity to book a room before the block is released to the general public.
Regularly Check the Room Block Status. Keep in touch with the hotel to monitor the status of the room block. If it’s filling up quickly, you may be able to request additional rooms. Conversely, if it’s not filling up as expected, you might be able to release some of the unused rooms without penalty.
offer alternatives – some guests may prefer their own accommodations. Provide a list of nearby lodging options for different preferences and budgets.
And You’re Done! For Now. Followings these easy steps, you are well-prepared to hotel block for your wedding.
Happy Planning ❤️